Workshop Management Software That Ends Paper Job Cards for African Fleets

Replace paper job cards with digital work orders, a mechanic app, spare-parts inventory and preventative maintenance — built for African fleets and workshops.

How AFTECH WMS digitises every workshop task

AFTECH’s Workshop Management Software replaces paper-based maintenance with a single cloud platform built for African workshop operations. Workshop Managers oversee every job from a web dashboard while mechanics, drivers and inspectors capture work, inspections and parts usage from a mobile app on the workshop floor — every job tracked from creation to sign-off with photo evidence and timestamps at the source.

AI-powered data capture reads service invoices and receipts automatically, while customisable checklists and automated reminders keep your fleet compliant and roadworthy.

Integration with AFTECH Fleet Telematics schedules preventative maintenance by kilometre or engine hour, triggering work orders before breakdowns happen — extending vehicle life and giving you a complete digital audit trail of every spanner turned across your African operations.
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Pre-trip vehicle inspection app and start-mileage capture for African fleets

AFTECH’s digital vehicle inspection app replaces paper checklists with a mobile pre-trip inspection (DVIR) that every driver completes before leaving the yard. On any smartphone, the driver works through a customisable walk-around checklist — tyres, brakes, lights, fluids, load security and safety equipment — attaching photo evidence for any fault, and records the start mileage (odometer reading) at the same moment, so every trip begins with a verified, timestamped baseline.

Any defect flagged during the inspection becomes a work order automatically and is sent straight to the workshop, keeping vehicles roadworthy and compliant before they hit the road — not after a breakdown or accident. Built for African fleets and workshops, the driver inspection app works on any site and syncs the moment there’s cellular coverage, giving fleet managers a complete digital audit trail of every vehicle inspection.

Digital pre-trip inspection checklists (DVIR)

Build custom driver vehicle inspection reports (DVIR) to match your fleet and compliance rules — tyres, brakes, lights, fluids and load security — with photo proof and driver sign-off captured at the depot gate, replacing paper inspection sheets across your African fleet.

Verified start mileage and odometer capture

Drivers log the start mileage and odometer reading at the beginning of each journey, giving accurate distance data for preventative maintenance scheduling, fuel reconciliation and cost-per-kilometre reporting across every vehicle in your African fleet.

Preventative maintenance scheduled by km or engine hours

Preventative maintenance is automatically scheduled based on real-time kilometre and engine-hour data from AFTECH Fleet Telematics — no spreadsheets, no missed services. Unplanned maintenance (breakdowns, inspections, ad-hoc repairs) is logged directly into the AFTECH platform by the Workshop Manager.

Either way, the system creates a work order, dispatches it to the right mechanic, tracks parts and labour, and archives the completed work into the vehicle’s permanent service history. Fleet managers get predictable uptime, finance teams get audit-ready service records, and warranty claims are settled with timestamped evidence — not memory.
  • Assign work orders to specific mechanics — track them through to sign-off
  • Signed-off work orders archive automatically into the vehicle's service history
  • Full lifecycle audit trail by vehicle — for resale value, warranty claims and finance reporting
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Driver app for fuel receipts, expenses and cost tracking across Africa

The AFTECH driver app lets drivers scan a fuel receipt the moment they refuel — AI-powered receipt capture reads the vendor, date, litres and amount automatically, with no manual data entry. Every fuel receipt is matched to the right vehicle and driver, building an accurate fuel record that reconciles against your tank gauging and dispensing data to expose fuel theft and errors.

Beyond fuel, drivers log every on-the-road expense — tolls, roadside repairs, parking, tyres and permits — with a photo of the receipt, straight from the mobile app. Finance teams get a complete, verifiable expense trail per vehicle instead of chasing paper slips, and true cost-per-kilometre and total-cost-of-ownership reports are ready in seconds across every site and country in Africa.

Scan fuel receipts with AI, no manual entry

Drivers photograph the fuel receipt and AI captures the vendor, litres and amount automatically — no paperwork, no typing — creating an accurate, auditable fuel record tied to every vehicle and driver across your African fleet.

Track every fleet expense from one app

Capture tolls, repairs, parking, tyres and permits with a photo from the driver app, so finance teams reconcile real operating costs per vehicle, eliminate lost receipts and control fleet spend across every African operation.

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FAQ

Find quick answers to commonly asked questions about our technology solutions and industries.
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AFTECH delivers integrated fleet telematics, fuel management, video telematics (AI dashcams), automatic tank gauging, PoC radio communications, workshop management software and visitor management — engineered for African operating conditions and locally supported since 2009. Each solution is tailored to the site, fleet or operation it serves.

AFTECH has seven country offices — Senegal, Guinea, Sierra Leone, Liberia, Côte d’Ivoire, Zambia and South Africa — plus satellite operations in Zimbabwe and Ethiopia. Local engineers handle installation, training and support in English and French, so you’re never relying on remote assistance from another continent.

Yes. AFTECH provides end-to-end deployment — site assessment, hardware installation, system configuration, staff training and ongoing after-sales support — delivered by in-country teams who understand African conditions: remote sites, dust, heat and intermittent connectivity.

AFTECH equips transport and logistics, mining, agriculture, construction, NGO and humanitarian, security, and insurance and leasing operators across Africa. Solutions are configured to each industry’s challenges, and are trusted by UNICEF, WFP, De Beers, ArcelorMittal and MSF, alongside hundreds more.

AFTECH has been deployed and locally supported across Africa since 2009, combining purpose-built technology with in-country installation and service. That local presence — seven offices, francophone and anglophone support, and a track record with leading mining, logistics, agriculture and humanitarian operators — means faster deployment, faster support and systems engineered to keep working where the work happens.

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